Step by Step office Relocat

Once you’ve decided to form the move, start taking care of the primary steps. Ideally, you ought to be doing this 3 to six months before your moving date.

Review your commercial property lease. If you're getting to leave early, it's going to cost you your deposit. you'll even be liable for any breakages or damage to the space which may occur during the move. confirm you’re within the know.

Put together a planning team, who can delegate tasks and be liable for the moving process.

Start getting quotes from a spread of moving companies, to seek out the simplest available service and value for money.

Find out whether you would like moving insurance for important equipment and machinery.

Set your moving budget, to assist prevent overspending.

Once you’ve confirmed your moving date, it’s important to let internal and external parties realize your upcoming relocation.

Notify your current landlord and/or property manager, and provides official notice.

Notify all of your team members of the moving date and new office address.

Start a master list of individuals you would like to send a change of address to.

Ensure that your employee list is up so far .

Ensure that your client list and repair provider list is up so far .

Make sure all team members know what their responsibilities are going to be before time.

Make a reservation together with your chosen mover .

Brief your IT department on the move and discuss what tech is required for the day.

Notify local partners, affiliates and suppliers about the upcoming move, especially those that are going to be suffering from your change of address and get in touch with information.

Clients and partners;

● Any professional organisations you belong to;

● Stationery services;

● Banks and financial institutions;

● Any food service companies;

● drinking water company;

● Telephone company;

● Service companies for photocopiers or printers;

● Insurance companies;

● Any accounts departments;

● Your internet service provider;

● Any additional services your company makes use of.

Step Three – Preparation

Now it’s time to think about the logistics of moving all of your office equipment from one space to a different .

Get an in depth plan of your new space.

Measure the new office space and plan how you're getting to lay things out.

Create a listing of existing furniture .

Consult with a company for any new furniture you would possibly need.

Place orders for brand spanking new furniture and stationery if needed.

Arrange auxiliary storage facilities if needed.

Assign colour codes to every department. Work on an in depth plan and allocate colour coded stickers to every department section.

Assign each employee variety , and add that corresponding number to their desk and equipment.

Clearly define and name communal spaces on your new plan .

Sign any official paperwork, permits and licenses.

Book parking lot and elevators for the moving day.

Arrange for cleaning services at your current office and therefore the new premises.

Finalise access codes and security for the new premises.

Send an in depth plan to your movers, or arrange a gathering at the new premises if needed.

Create an in depth moving day plan for your staff to follow.

Draft an inventory of emergency contact numbers for everybody involved within the move, also as elevator maintenance and building management.

What should your planning team be discussing at this stage?

Assigning a member of every team to oversee their department’s packing responsibilities.

Deciding on packing procedures and layout.

Drafting directions to the new location, including instructions on parking, conveyance etc.

Putting together a “moving pack” for every staffer , including their allocated desk number, colour code, and knowledge about the new location.

Determining a standardised thanks to label laptops, screens, hard drives, keyboards etc. and ensuring all staff are informed.

Ensuring that everybody takes home personal belongings and devices.

Deciding which representatives will occupy the present location until the last moving truck has left, and who getting to be|are"> are going to be going to the new location to supervise.

Arranging for every department to empty and pack or seal their filing cabinets etc.

Ensuring that colour coded signs and desk numbers are clearly laid out and marked within the new space.

Ensuring that keys, access codes or tags and security information is all available.

Step Four – Making the Move

Once moving day arrives, you ought to be feeling well-prepared. Here are some more ways to make sure everything goes smoothly on the large day.

Keep your emergency number printout close at hand.

Allow a allow refreshments for the moving team and internal representatives.

If needed, plan to have air con on during the move.

Ensure that all tech equipment, computers, phones etc. are moved first.

Ensure that representatives are available to form sure all the color coded items are placed within the right locations, and every one desks are within the right places along side their numbered boxes

Book a date for telephone lines and systems to become operational.